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SIXTH RESTATED BY-LAWS OF

THE LOUISIANA TROOPERS ASSOCIATION

ARTICLE I

OFFICERS

Section 1: The officers of this association shall be a president and treasurer.

The duties of the officers shall be as follows:

PRESIDENT: the president shall be the chief executive officer of the association. He

shall preside at all meetings of the members and directors; he shall appoint a chaplain and

such sergeant-at-arms as he deems necessary to serve during the annual convention of the

members of this association: he shall have general and active management of the business

of the association and shall see that all orders and resolutions of the board of directors are

carried into effect. He shall have the general powers and duties of supervision and

management usually associated in the office of the president of a corporation. He shall vote

only in the event of a tie vote of the board of directors.

TREASURER: The Treasurer shall have charge of all funds of the Association and

of their disbursements under the direction of the Board of Directors. He shall keep a record

of all monies received and paid out and make a report of same to the Board of Directors at

their regular meetings thereof and whenever requested to do so. He shall also make a report

at each annual meeting of the members. The Board of Directors may request, and he shall

forthwith post such bond as necessary, which bond shall be secured from a recommended

surety company at the expense of this Association. If the President of the Association is

absent from any meeting of the directors, the Treasurer shall have all of the powers,

obligations and duties of the President. It shall also be his duty to oversee the recording of

all activities regarding the Board of Directors’ meetings.

Section 2: The compensation, if any, of any and all officers and directors shall be

fixed by the board of directors.

Section 3: The Board may appoint such other officers and agents as it shall deem

necessary, who shall hold their offices for such terms and shall exercise such powers and

perform such duties as shall be determined from time to time by the Board. Any officers

appointed by the board of directors may be removed at any time by the affirmative vote of

the majority of a quorum of the board of directors.

Section 4: The officers of the association shall hold office until their successors are

chosen and qualified. Any officer elected may be recalled upon twenty-five (25%) percent

of the membership of the association petitioning the board of directors for a recall and said

vote on the recall shall take place within thirty (30) days from receipt of such request by the

board of directors. The office held by the officer being recalled shall be considered vacant

if:

a) A majority of all the members of the corporation vote;

AND

b) A majority of the voting members vote in favor of the recall.

 

ARTICLE II

BOARD OF DIRECTORS

Section 1: The board of directors shall consist of the president, treasurer, the affiliate

presidents, and the retired members’ representative. Unless as otherwise provided, each

director shall hold office for two (2) years or until the successor has been duly elected. Each

director shall be entitled to one vote.

Section 2: The board of directors shall be charged with the management of all affairs

of the association subject to the provision of its Articles of Incorporation and these bylaws.

Section 3: Regular meetings of the board of directors shall be held at the discretion

of the president and the minimum shall not be less than quarterly.

Section 4: Meetings of the Board may be called by the President on notice to each

Director, either personally or by mail, e-mail, facsimile or telephone.

Section 5: A majority of the Directors shall constitute a quorum of the Board for the

conducting of regular business.

Section 6: Expenses incurred by a board member in conjunction with a board meeting

shall be paid by the Association.

Section 7: In addition to the powers and authorities by these By-laws expressly

conferred upon it, the Board of Directors may exercise all such powers of the Association

and do all such lawful acts as are not by statute or by the Articles of Incorporation or by these

By-laws directed, or required to be exercised or done by the members or by the President or

Treasurer.

ARTICLE III

ANNUAL MEETING

Section 1: Meetings of the members of this association shall be held annually at such

times and places as may be determined by majority vote of the board of directors.

Section 2: Special meetings of the board of directors or members may be called by the

president at any time for any purpose the president deems necessary, or by written petition

to the president signed by a majority of the board of directors, such petition to contain the

date, time and place of the meeting together with the issues to be discussed at such meeting.

Section 3: At any meeting of the members, every president of the affiliates and the

retired representative shall cast all votes, affirmative or negative, for the affiliate and retired

membership they represent. Each affiliate and the retired membership will have its number

of delegates designated by the Board of Directors.

 

ARTICLE IV

CHECKS

All checks and drafts of the Association shall be signed by such persons as the Board

of Directors may from time to time designate.

 

ARTICLE V

ELIGIBILITY FOR MEMBERSHIP

Active membership in this association shall be limited to those who qualify for such,

as provided for by the Article VI of the Articles of Incorporation.

 

ARTICLE VI

QUALIFICATIONS FOR HOLDING OFFICE

No one with a rank higher than that of a lieutenant in the Louisiana State Police may

hold a state office in this association, or that of affiliate president.

ARTICLE VII

AFFILIATES

There is herein created several troop affiliates and a headquarters affiliate of this

association which shall be geographically located and designated the same as the various

troops and headquarters of the Office of State Police. These affiliates shall be an integral

part of this association and all members of the affiliate organization, who are not in default,

must be members of this association, and all members of this association must be members

of the appropriate affiliate organization. For the purposes of determining appropriate affiliate

membership, the following shall apply: troop personnel shall be members of the affiliate at

the troop to which they are assigned. Investigative and headquarters support personnel shall

be members of the affiliate corresponding with the troop area in which they reside, or with

the approval of the board of directors, the affiliate corresponding with the troop area in which

the majority of their work is performed. The exception to this rule is that investigative

headquarters support personnel assigned to, and residing in, the Troop A area shall be

members of the Headquarters Affiliate.

 

ARTICLE VIII

RETIRED MEMBERSHIP

Section 1: The retired membership will elect one retired member to be the retired

representative on the board of directors. This representative will be entitled to one (1) vote.

Section 2: Retired members may belong to the affiliates in which they reside.

Section 3: No retired member shall be entitled to hold the office of president or

treasurer of the state association.

Section 4: Retired members shall have the right to vote in any polls conducted by the

retired representative of the board of directors; and may also vote as set forth in this Article.

Section 5: Retired members who are 60 years of age or older will assume the status

of “retired life member” and will not pay dues. Retired life members will retain the full

membership benefits in the Association which are available to retired members. The Board

of Directors may, in its sole discretion, from time to time, grant other benefits to retired life

members.

ARTICLE IX

DUES AND FEES

Dues are hereby set at $15.00 per pay period for active and associate members. Said

payments shall be paid to the Association by payroll deduction. Retired members shall be

assessed $15.00 per month until they reach 60 years of age, after which the retired member

will assume “retired life member” status and will no longer be required to pay dues. The

members of each affiliate shall determine the amount of local dues or assessments they shall

levy upon themselves and said amounts collected shall stay within the local affiliate.

New members will be assessed a membership enrollment fee of $50.00 unless they

join the Association while in the Academy or within thirty days after their graduation of the

Academy.

 

ARTICLE X

BENEFITS

Section 1: Any member of this Association who hereafter may desire that the

Association make available to him the services of its legal counsel or other counsel selected

by the member regarding any matter pertaining to said member’s employment as a

commissioned officer of the Louisiana State Police shall immediately notify the Executive

Director of the Association by telephone. If the Executive Director cannot be reached, the

member should immediately contact his or her Affiliate President. The members should then

submit a written request to the Board of Directors through their Affiliate President.

Associate members shall be afforded all rights and privileges as active members.

If the matter relates to the performance of duty as a commissioned officer of the

Louisiana State Police, and not a disciplinary action, the requesting member should notify

the litigation division of the Office of the Attorney General of any pending action

immediately upon receipt of any type of legal proceedings in which he may be involved,

whether civil or criminal in nature, by posting a certified letter (with copies of any papers

which may have been mailed to or served upon him) to the following address:

Louisiana Department of Justice

Litigation Division

626 North 4
th Street

Baton Rouge, LA 70802

In addition, the requesting member should place a call to the litigation division office

informing them of the legal problems confronting the member. The telephone number of the

litigation division is presently (225) 342-8490.

The member should also contact the Executive Director of the Association who, in

turn, will assist the requesting member in securing the needed legal representation, through

the Attorney General’s Office, or by working with the member’s Affiliate President to

present such request at the Association’s next regular or special meeting of its Board of

Directors.

In the event the member opts to employ an attorney of his own choosing, the member

shall be personally responsible for the initial $250.00 in legal fees. The member must notify

the Executive Director within five (5) days after employment of the requesting member’s

own attorney and shall not be accorded any legal assistance until the member has appeared

before the Board of Directors and the matter investigated by members of Board of Directors

designated to do so by the President. If this Association decides to provide funding for legal

assistance, the requesting member’s attorney shall be advised of the necessity of providing

a case summary along with any statement submitted to the Association for payment and shall

be further advised that the Association will be responsible for payment of a maximum of

$1,000.00 of legal fees unless this limit is increased by majority vote of the Board of

Directors at the request of the member.

Before any authorization is given to a member in good standing obligating the

Association to provide funds for legal assistance, including those instances where time is of

the essence and the Executive Director is required to act before a meeting of the Board of

Directors Meeting can be held, the member shall present the Executive Director with a signed

authorization giving designated members of the Board of Directors permission to review the

Internal Affairs investigation file of the member seeking legal assistance. After review of

the Loudermill letter and the member’s Internal Affairs file, the Board will vote to accept or

deny the request for legal assistance. In those instances where outside counsel is approved,

the member must also provide the Association with a copy of the attorney/client contract for

review prior to any payment of funds by the Association. The contract must require

reimbursement of legal fees paid by the Association in those instances where the court

awards attorney fees to the member. Financial support by the Association can be terminated

at any time, provided that written notice be given to the attorney and the member.

In the event the member chooses to be represented by counsel affiliated with the

Association or the Attorney General’s Office, the member will not be responsible for the

initial $250.00 in legal fees, but will still be required to sign an authorization form giving the

Association permission to review the Internal Affairs investigation file. The member must

also appear at the next Board of Directors meeting to present his request. If the Board of

Directors requests an Attorney/Client contract, such will be provided, with a provision that

all legal fees paid by the Association shall be reimbursed if the court orders payment of the

member’s legal fees.

Section 2: Members who have paid all state and (if required) local dues for 10

consecutive years immediately preceding retirement (all medical disability retirements are

excluded from this 10 year provision) may apply for a retirement watch and a determination

regarding such application shall be governed by the following procedures. Members desiring

to obtain a retirement watch shall make application to his or her respective affiliate, and the

affiliate will grant or deny such application based upon any factors it deems relevant. In the

event the local affiliate denies a member’s request, the member may appeal to the Board of

Directors, provided such appeal is made in writing and made within three months from the

time the member was notified orally or in writing of the affiliate’s decision. The Board of

Directors may consider any factors it deems relevant in granting or denying the member’s

appeal for a retirement watch.

 

ARTICLE XI

AMENDMENTS

These bylaws may be amended, altered or repealed by a majority vote of the board of

directors at any annual meeting of the members of this association, or by a two-thirds vote

of the voting members of the board of directors at any regular meeting of the Board, or

special meeting of the Board called for that purpose. Further provided, that a 30 day advance

written notice shall be mailed to each board member, which notice sets forth the proposed

amendments or a summary of the changes to be made thereby, together with the date, time

and location of the meeting.

In the event that the board of directors introduce a bylaws change, affiliates shall hold

local meetings within the thirty (30) day notification period to discuss the proposed changes.

 

ARTICLE XII

BUDGET

The Treasurer and Executive Director will prepare an annual operating budget to be

submitted for review to the membership at the annual convention, general business and to the

Board at the January Board meeting.

ARTICLE XIII

COMMITTEES

The board of directors or president shall appoint committees as it deems necessary to

assist in the function of the business of this association.

 

ARTICLE XIV

ELECTION OF STATE OFFICERS

The Board of Directors or its designees are empowered to supervise the election of

the President, Treasurer, Affiliate Presidents and Retired Representative.

The election of President, Treasurer and Retired Representative shall be conducted

by mail ballots. Candidates must qualify by sending a certified letter, an e-mail or a fax to

the Executive Director of the Association, which communication must be received at least

30 days prior to the election. The Executive Director shall verify the intention of each

candidate to seek office. It shall be the responsibility of the candidate to notify the members

of his or her intention to run for office.

The election of Affiliate President shall be conducted by all members of the affiliate

troop. The President of the Association shall designate the member of the affiliate troop to

provide notification to members of candidates seeking affiliate positions. Such designated

affiliate member shall notify the Executive Director of the Association of those wishing to

run. Voting shall be by secret ballot mailed by the Executive Director of the Association to

each member of the affiliate. Ballots shall be returned in envelopes provided with the ballots

to the LSTA office by the deadline defined in paragraph 5 of this section. Tabulation and

certification of the ballots shall be performed by the Executive Director with two members

of the Board of Directors present.

No affiliate member shall be eligible to vote for affiliate president who has transferred

into the affiliate within ninety days prior to the election date.

The terms of office of State President and State Treasurer shall be for four years to

begin in even numbered years.

All members of the Board of Directors, other than the State President and State

Treasurer, shall be elected for staggered two year terms. Elections for Affiliate Presidents

representing Troops B, D, F, G, I and L shall be for terms beginning in even numbered years.

Elections for Affiliate Presidents representing Troops A, C, E, HQ and Retiree

Representative shall be held for terms beginning in odd number years.

The date of such elections shall be the last Friday of October in the designated year.

Any runoff election will be held within fourteen days (14) days thereafter, to be designated

by the Board of Directors.

The result of the election of officers shall be announced at the January Board of

Directors meeting. All officers of this Corporation shall be elected by majority vote.

 

ARTICLE XV

DISBURSEMENTS

The Board of Directors may disburse to the affiliates an amount not to exceed $750.00

per month per affiliate. Such disbursement request must be within 45 days of the end of a

monthly accounting period and must be signed by the affiliate president and treasurer or their

designees. Minutes of the monthly affiliate meeting or statement that no meeting was held

shall accompany such request for a disbursement.